Here you will find answers to every possible question you might have about working with us.
And if there’s something we’ve missed off, just let us know and we will update these FAQ’s.
Can we set up the night before the exhibition?
Set up is usually from 5pm-8pm on the Saturday Evening before the exhibition. This is not always available at our Leeds show due to Football Matches, but prior notice will be given. A member of the I Do team will be available to assist during set up should you need us.
What time can I set up from on the Sunday?
Set up is from 7:00am, with an I Do Team member available to assist. We advise to try and set up on Saturday evening if you can, as if you have an issue, it’s a lot harder to fix just before the show on Sunday morning.
Do I get a list of the brides/grooms email addresses?
In accordance with GDPR guidelines, bride/grooms data will not be shared. It is good practice to take details of potential customers on the day; that way you can continue speaking to them long after the show.
Will my stand have a table?
The short answer is no. We strongly advise pre ordering a table from the I Do Shop prior to the Exhibition. This will enable your table to be set up ready in your stand for when you arrive. A table comes with a white linen table cloth. There are only a certain number of tables available, so when they’re gone, that’s it.
What about lighting?
When you book a shell scheme stand, you get a 500w power supply as standard. Lighting is an additional charge and does not automatically come with your stand booking. Lighting can be pre-booked on the I Do Shop and is a 6ft strip light that will attach to the back of the header board in your stand.
Can I play music on my stand?
Music can be played on your stand but we have a maximum of 65db. Please note if this becomes an issue with other nearby exhibitors, we may ask you to stop. This applies to live performers within a stand, instruments and recorded music. We also request music not to be played during the catwalk shows which are on three times during the day.
Can I bring people with me to exhibit?
Yes you can bring helpers with you. If they’re arriving separately to you, just tell them to mention to an I Do Staff member which business they’re with and we will direct them to your stand.
Can we have naked flames in our stand?
Due to health and safety concerns, naked flames are prohibited but you’re welcome to bring LED battery powered candles.
Will there be chairs available?
Yes, a chair collection point will be sign posted at the show, so you can come and grab however many you need.
When can I take down my stand?
The exhibition runs from 10am – 4:00pm, so we ask suppliers not to take down their stand until after the show closes to the public. It wouldn’t look great if potential customers are still walking round the exhibition whilst you’re taking your stand down.
Can you help with leaflets, banners and other promotional material I might need for the show?
Yes we can help with that! Check out our Design & Print section for more info on how we can assist.
What if I require extra power?
If you have something that requires extra power such as a chocolate fountain, or popcorn machine, you will need additional power, this can be hired from us in advance of the exhibition.
Do I need to sign up for a full year?
To get the greatest benefits of being a Featured Supplier, a 12 months subscription is always a good idea. However, you don’t need to sign up for a full year and can cancel at any time. We just need 30 days notice of cancellation.
How do I populate my page with information?
When you sign up, we will be in touch to ask you to send over all your information for us to populate your Featured Supplier page. This will include text, images, testimonials and all your contact details, including social media channels. We will then create your page, add all your information on and send to you to check to make sure you’re happy with your listing.
How often can I update my details?
As often as you like. Just send us an email with any new images or text and we will let you know when this is live on your page.
How often is the I Do Magazine Published?
I Do is an annual magazine, running from September to September, hitting both Autumn and Spring fayres, thus giving you a whole years coverage!
How do you distribute I Do Magazine?
The I Do Magazine is hand delivered to engaged couples through our vast network of local wedding fayres and at our large wedding exhibitions. We value every copy of I Do and so do our couples. We NEVER do door-to-door deliveries or leave them for just anyone to pick up. Simply put, we hand deliver to more couples in your area than anyone else.
Which Wedding Fayres do you Distribute to?
As well as our own large scale wedding exhibitions in Sheffield, Leeds, Doncaster and Derby, the I Do Magazine is distributed to over 300 local wedding Fayres through the Yorkshire & Humber and across the Midlands regions. So depending on which region you’re based in, your advert will be seen by thousands of couples for a full year.
Do I have to design my own advert?
No you don’t, our team of professional designers and copywriters will help you every step of the way, offering their expert advice on creating the perfect advert package from colour and style to photography and wording. No need to stress about writing your own advert; we can sort it all for you. We will send proofs across to you, to make sure you’re happy with your advert before it is laid out in the magazine. This is all included in the price.
How much does it cost to advertise?
We have a variety of packages available, so it’s just down to how much space you’d like in the magazine. Either book a Quarter page, or go for super big coverage with a double page spread. The choice is yours.
Will I receive a copy of the magazine with my advert inside?
Yes! When the new issue of I Do is published; we will send out a copy to you, so you can see your ad in print. If you’re exhibiting with us at a show soon after publishing, we will give you a physical copy there and then.
Our list of up and coming wedding fayres is always being updated and is available to view online at www.ido-magazine.co.uk.
What’s in the goody bags?
The content of the goody bags changes on a regular basis, so we can’t know for certain what will be in your goody bags when they’re delivered. Some recent products we’ve had in the I Do goody bags are Eco tools Bio Blenders, Aveeno moisturiser & Perfectil.
How soon after ordering will I receive my fayre package?
We work on a 1-2 week delivery basis whereby, depending on the date of your wedding fayre, we will be in touch to arrange delivery of your package.
What do I do with the registration data after my fayre?
That’s easy; just send your registration forms to us, either by post or as scanned documents and we will type them up for you. We will then email them back to you in an easy to use format, so you can begin speaking to the people who attended your wedding fayre. We do take a copy of the fayre data so we can continue to promote local wedding Fayres, including any of your future ones. This is made clear on the registration forms to the couples when they sign up at your wedding fayre.
Will you mention our wedding fayre on social media?
Yes, as part of your package, when you book, we list your fayre online. Then a little closer to your event, we will tag your venue in on social media to promote your fayre and tell everyone about it.
I need some leaflets/ business cards/other promotional material designing for the exhibition, can you help?
Yes we can indeed! Check out our Design & Print shop tab for what we have to offer.
If I want a Roller Banner/ Headers/ Panels designing for the exhibition, when do I need to order by?
At least 1 month before the exhibition. There’s usually a 2 week turn around on designing and printing materials, so we say a month to make room for any extra proofs needed or other potential issues.
Can you help me with my design needs if I don’t know where to start?
Yes of course, no problem. Our in-house Graphic Designer can work with you from total scratch and help create your design, whether its a brochure, flyers or printed exhibition panels. Don’t ever feel like you need to come to us with a ready made design; we can help with logos, branding and even copywriting too!